FAQs
What’s the publishing process?
What to share in the submission form? Keep it short and sweet (800 characters or less). Need to include additional details? Link to your department’s website or source for more information.
Please note that submissions will be edited for grammar, clarity, length, and tone as needed. Entries may need to be condensed for the email, depending on the volume of submissions.
Where will it be posted? Once approved, news submitted will be published on Today.lafayette.edu. It will appear with the byline of the submitter so that if anyone has questions, they know who to contact. Published news items will be featured (as space permits) in one of our two email newsletters each week (distributed Mondays/Thursdays).
We will do our best to include your item on your requested date, however, we may need to shift your announcement a day or two, depending on the length and messaging already in the issue. Issues may also shift a day to align with the College’s holiday calendar.
What's the deadline?
Please submit news by noon at least two business days prior to the email newsletter.
Deadlines: Emails are distributed on Mondays/Thursdays.
- To be included in the Monday edition, your submission must be in by noon Thursday.
- To be included in the Thursday edition, your submission must be in by noon Tuesday.
Can I submit an item in advance? Absolutely! We are grateful when items are submitted in advance. If you’d like news held for a certain date, please note that on your form.
Trying to figure out the best time to share your news? We’re happy to talk it through. Email today@lafayette.edu.
Should I submit posters, graphics, or photos?
- Posters/Graphics: We do not accept user-submitted posters or graphics as announcement submissions, as they are not always aligned with accessibility standards and/or properly sized for email distribution.
- Photos: For Lafayette Today, we do our best to include the many events and announcements from departments across campus. In order to keep the emails at a reasonable length, we are not always able to include photos. A signed publication/print release, or written permission from the source/photographer, is required for all contributed photos submitted for use in Lafayette Today or Today.lafayette.edu. Please email photos and details to today@lafayette.edu.
How can I share student, staff, or faculty accomplishments?
- Student, staff, and faculty accomplishments (e.g. certification, conference presentation) can be shared through this form. We’ll run them as Kudos as space permits.
- Published works can be shared through Lafayette’s Digital Repository.
- Awards and media mentions: please email media.group@lafayette.edu.
What should I do before sharing a call for research participants or an academic survey?
You must consult the Lafayette College Institutional Review Board (irb@lafayette.edu) to see if your project requires IRB review prior to submitting a form. For more information, see the Institutional Review Board website.
Before sharing a contest or promotion through Lafayette Today, please note we are not able to share contests that offer cash as a prize. Please review this policy on gift card awards.
Can I share a story idea that could interest external audiences or the news media?
Sure! Please email story ideas to the Communications team at media.group@lafayette.edu.
Any media mentions where a Lafayette community member has been interviewed can be sent to comdiv@lafayette.edu.
Can I promote my own newsletter?
We will promote one call to subscribe to an individual newsletters once a year. We will not share individual issues.