Two previous Provost’s Office memos focused on preparing for the spring semester generally (Jan. 8 memo) and on room use and safe teaching under “normal”, that is, undisrupted but of course physically distant conditions in in-person class settings (Jan. 22 memo). This memo addresses communication processes when a student in an in-person class has to be in isolation or quarantine due to COVID-19. This may be particularly relevant in light of yesterday’s announcement that the College has moved to Level 3, and perhaps this is a good moment to also remind everyone that there is an ongoing possibility of a disruption to in-person instruction this semester, both at the level of individual students and for the campus as a whole.
Isolation/quarantine of a student
If a student is assigned to isolation or quarantine due to COVID-19, the Office of Advising will notify the student’s in-person instructors via email that the student is not cleared to attend in-person classes. Notifications will also be sent to a student’s independent study or thesis faculty mentor. Please note that Bailey Health Center and the Office of Advising will not disclose specific medical information. The notification will not specify if the student has to isolate due to a positive COVID-19 test, or quarantine due to possible exposure; it will only specify if the student is not cleared or cleared to attend in-person classes. Students will be directed to contact their in-person instructors to ask about ways to participate in the course remotely for a period of time. It will be helpful that instructors also reach out to the student directly to help arrange temporary remote plans. As long as their health and symptoms allow, students should plan on continuing to participate remotely in all of their classes while in quarantine or isolation. Upon release from isolation or quarantine, a student’s in-person instructors will be notified via email that the student is cleared to resume attendance.
It is also important to note that our contact tracers are formally trained on determining primary contacts who also need to quarantine when these situations arise. Please remember that instructors are not automatically required to quarantine because a student in their in-person class is not cleared to attend in-person classes for a period of time. You will only have to quarantine if specifically instructed to do so as part of the contact tracing process.
Temporary classroom closures
There are also ramifications for classroom use if a student in an in-person class is assigned to isolation due to COVID-19.
In closing, we once again thank everyone for the time and effort you have put into planning for the spring semester.
Markus Dubischar, Associate Dean of the Curriculum
John Meier, Provost
Mike Olin, Dean of Advising and Co-Curricular Programs